Main purpose of job: To support companies operational and strategic tasks.
Relationships Responsible to: Head of Projects (Project Delivery), Business Development Manager (BD, Media & General) and Company Director.
Responsible for: Administrative requirements.
Liaison with: All company stakeholders.
Main tasks of job:
Be the first point of contact for incoming calls on the company’s office phone system.
Ensure names are taken from the caller and distribute calls where necessary.
Electronically file supplier invoices received onto the company accounts system.
Approve supplier invoices on the company accounts system in conjunction with the companies Purchase Order system.
Take meeting minutes electronically and then distribute accordingly.
Generate client contact database from existing customers and market intel exercises.
Carry out background research and present findings on clients, competitors, markets or services.
Contact clients to arrange and setup meetings.
Organise and attend promotional and marketing exhibitions.
Support the company resource department with holiday cover and peak period support.
Ensure all work is carried out in line with company procedures.
Maintain and organise a filing system of paper and electronic documents.
Uphold a strict level of confidentiality.
Meet and greet visitors to site and show them the HSE safety induction.
Attend any Training or Competency Assessment that the company determines necessary to improve performance.
Assist in the generation of weekly/ monthly operational and performance reporting.
Manage company Supply Chain portals i.e., Achilles, (FPAL, UVDB).
Seek competitive quotations from suppliers for requests from the Projects Department.
Raise Purchase Orders to suppliers and expedite orders.
Job Types: Full-time, Permanent
Benefits:
Company events
Company pension
Cycle to work scheme
Discounted or free food
On-site parking
Private medical insurance
Schedule:
Day shift
Ability to commute/relocate:
Great Yarmouth NR31: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Reference ID: Business Coordinator
